Front Office Assistant

Sharon Brown

18223 N. 21st Avenue, Phoenix, AZ 85023; 602-790-4982; jerseyaz@cox.net

 

Objective: To obtain a position where I can contribute my skills and many years of experience.

                   I thrive on challenges and enjoy mastering new skills. I am highly organized and              

                   self-motivated.

 

EMPLOYMENT HISTORY:

 

Administrative Assistant, Clinical Engineering Dept., Maricopa Integrated Health System, 2006 – 2013

  • Handled internal and external Customer Service; answered 20 incoming phone lines and       

       directed calls to appropriate staff

  • Designed and maintained spreadsheets for department sub-accounts
  • Handled requisitions and purchase orders; generated and closed work orders
  • Shopped vendors for pricing and quality of parts and materials for repair of medical
  • equipment
  • Performed data entry in AIMS for purchases; tagged, priced and inventoried
  • Scheduled vendor rentals and repairs
  • Set up and maintained alpha/numeric files, records of vendors and purchases
  • Acquired quotes; arranged and facilitated Capitol purchases 
  • Obtained quotes and procured service agreements & contracts on medical equipment
  • Managed payroll; entered daily data and comments and ran reports
  • Organized confidential personnel files
  • Coordinated new hire interviews with management
  • Processed personnel paperwork re-classifications, transfers, demotions, increases and

      terminations

  • Managed accounts payables and receivables
  • Obtained quotes, completed request letters for approval, arranged training classes, 

      flights, hotels and reimbursement paper work

  • Scanned, filed, e-mailed and copied all invoices, purchases, etc. 
  • Scheduled meetings with vendors and internal staff
  • Handled all renewals of subscriptions for AIMI, JACHO and other medical literature
  • Order all office supplies and disbursed mail

 

Customer Service Representative, C & S Sweeping    10/2005 - 2/2006

  • Handled customer service and scheduled street sweeping in old and new subdivisions,

      malls and businesses

  • Prepared driver routing by zip codes and work schedule

 

Secretary, Bison Contracting 10/2005

  • Performed secretarial duties

 

Field Office Administrator, Edward Kraemer & Sons 05/2004 - 07/2005

  • Handled field office operations
  • Served as office manager and serviced customers
  • Performed payroll for ADOT Union Employees
  • Conducted data entry and created and updated spreadsheets, bid proposals, tracing

      quantities and blue stake / change orders 

  • Set up purchasing order system, ordered materials and supplies, inventoried warehouse
  • and field site
  • Set up rentals of large machinery
  • Prepared blueprints, blue stake reports and other materials needed
  • Arranged meetings, breakfasts and luncheons
  • Set up and maintained files on tracked miles and mechanic reports for company and

      state records

  • Reconciled accounts payables and receivables

 

 

Field Office Administrator, AMES Construction, 08/2002 - 05/2004

  • Worked expansion of runway two at Sky Harbor Airport and joint venture project with

      Edward Kraemer & Sons on the expansion of the HOV lanes on Highway 51-

      Northbound

  • Served as office manager and handled customer service and phones
  • Conducted payroll; handled accounts payables and receivables
  • Performed data entry and created and updated spreadsheets, bid proposals, tracing

      quantities and blue stake / change orders 

  • Set up purchasing order system ordered materials and supplies, inventoried warehouse
  • and field site; set up rentals of large machinery
  • Prepared blueprints, blue stake reports and other materials
  • Arranged meetings, breakfasts and luncheons
  • Set up and maintained files on tracked miles and mechanic reports for company and

      state records

  • Disbursed mail

 

Field Office Administrator, PULICE Construction, 2001-2002

 

  • Worked on expansion of HYWY 60 from Phoenix to Wickenburg
  • Conducted duties similar to those stated in prior jobs

 

Office Administrator, Henkels and McCoy Construction, 1998-2001

  • Provided office administration support for company which replaced gas and water lines throughout Phoenix area

 

Administrative Assistant to Glass Dept. Manager, Every-Ready Glass, 1997-1998

  • Provided customer service support to company specializing in residential and business glass and mirror replacement
  • Handled phones, acquired all information to submit proposals for new, existing and damaged replacements and invoiced out

 

Office Administrator, Diamond/Factory Glass, 1993-1997

  • Provided office and customer service support to company specializing in residential, business, auto, and motor-home glass and mirror replacement
  • Handled phones, customer service and acquired all information to submit proposals for new, existing and damaged replacements, invoiced out
  • Managed office operations
  • Set up and maintained alpha/numeric files and records of vendors and purchases
  •       Maintained all records including contact names, numbers, correspondence and

            approvals of insurance companies

      Organized confidential personnel files

  • Coordinated new hire interviews with management
  • Processed personnel paperwork re-classifications, transfers, demotions, increases and 

            terminations

  • Scheduled & coordinated appointments and management meetings
  • Dispatched and prepared routing for technicians
  • Managed payroll; entered daily data and comments and ran reports
  • Handled accounts payables and accounts receivables
  • Prepared requisitions, generated purchase orders, researched and selected vendors for

            pricing; purchased parts, materials and equipment under $2500, handled equipment

            repairs and rentals

  • Resolved issues, took accurate messages, routed calls to appropriate staff

 

COMPUTER SKILLS:

                

           Microsoft 2007: Word, Excel & Outlook, PowerPoint, Microsoft 2010: Taking courses in

           Word, Excel & Outlook, PowerPoint, KRONOS: Payroll, STAR: Purchasing, AP/AR,

           JD Edwards 400 ASA and JD Edwards One World: Payroll, Purchasing, AP/AR, Glass 

           Pac and Expedition

 

 

  • ID#: 66095
  • Location: Phoenix, AZ , 85023

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